6 Best Features of Employee Time Tracking Software

6 Best Features of Employee Time Tracking Software

Posted by Brew City on March,26 2018


Employee time tracking software is an incredibly useful tool to implement in any business, to keep track of employee timesheet payments, but there are so many with all sorts of different features, it’s hard to know what is out there that would be most applicable to you and your business.

Although employee time tracking software will always help organize timesheet payments, knowing what some of the available features are is the first step to finding an effective one.

1. A quick overview

In case you’re not super familiar with the concept of employee time tracking software, this software tracks tasks to the minute. It is super effective for billing of projects paid by hours worked, as it can track the exact hours worked accurately.

It can also be a good tool for keeping track of what employees are working on. Not as a way to snoop on them, but to see what tasks take the longest, where time is being used up. It can be used as a tool for making good time-management decisions.

Then, all this data can be input into timesheets and/or invoices, and also stored and organized. That’s the basic premise, but depending on the features – both basic and add-on – of the software, it can do so much more.

2. Number of users

Depending on the program, the software will support entries for a certain number of users. Some allow for unlimited users with a free version, while others allow only a few and require upgrades to support more users. The free versions that require upgrades for unlimited users usually allow for between 3 and 15 users in the free version.

3. Mobile friendly

Most everything now is mobile friendly, and while every app or platform will be different, the goal of them all is to make the employee time tracking software more user friendly and more portable. Time tracking software allows for all users to input data, about timesheets and otherwise, in real time and remotely from the place of business.

4. Online or cloud-based

Depending on the needs of the company, you may or may not want online or cloud-based software. Some companies don’t allow anything to be on the cloud, so that may be a reason to avoid this kind of software for time tracking and timesheets. However, if working in a team, cloud-based software is a very useful tool to have. For freelancers, having a standalone system may be just fine.

It is becoming more and more difficult to avoid cloud-based software. The world is so mobile and so connected, it’s tough to opt out of it, but having the option can come in handy.

5. Versatile and adaptable to your business

If you are starting small and don’t need to support a lot of users, that’s fine, but if you think there is a chance your business may grow, you should make sure the software you choose can support more than what you ever expect to need.

The same goes for any changes your business may undergo in the foreseeable future. If you outgrow your software, you’ll have to start fresh and find a new one, so you might as well get it right the first time around.

6. Scheduling and calendar

Some time tracking software can keep schedules organized with this feature. It is kind of two separate things.

One, you can create and post employee schedules. This keeps track of attendance, and stores information about late or missed shifts.

Then you can create a timesheet calendar which shows the number of hours an employee works on any given day, when they start and when they leave.